The following is guidance on what is required for fixtures, both pre-season and during the season, along with notes on the procedures for severe weather.
|Questionnaire||23rd July||This form gives the League details of home pitches, default KO times, club referee info and problem dates.|
|Kick-off times||24th August||Inform Fixtures Secretary and Referees Secretary of home pitch venue and kick off times for season. If times vary, send in details for September and month by month thereafter. Also need to inform your opponents at least 28 days in advance of the kick-off, except in the case of re-arranged games.|
|Confirm game with appointed referee||Friday evening||Referees will be appointed by the League for U11 & older plus other games if required. An email is sent to Club Fixture Secretary each Tuesday. If appointment list shows a game which is postponed or if the kick off time is incorrect, please let the Referees Secretary know asap.
You must contact the Referee to confirm venue and kick off time for each game. This can be done by phone or email. Referees will not turn up if not contacted.
|Late change of venue or kick off time||Immediately||If the venue or kick off time change, please contact Referees Secretary and also the Appointed Referee with details of the change. Don't forget to also inform your opponents! If less than 7 days' notice you must phone your opponents to make sure they receive details of the change.|
|Postponement||Immediately||If the game is postponed for any reason, please contact Referees Secretary, your opponents and also the Appointed Referee as soon as possible. Both teams must inform Referees Secretary of the reason for the postponement.
If the home team pitch is unplayable, the game must be switched wherever possible. No postponement will be authorised until it is confirmed that there is no alternative venue.
Do not attempt to arrange a new date. The Fixtures Secretary will do this for you.
|Postponement confirmation||within 7 days||If the game is postponed for any reason, please send an email to firstname.lastname@example.org giving the fixture detail (home team v away team, fixture date, league/cup, age group, club responsible for postponement and reason for postponement). If it is postponed due to lack of players, the email must be accompanied by letters/emails from parents/guardians or medical practitioner.|
|Cup games||One month in advance where possible||If you are the home team, please contact Fixtures Secretary with details of venue and kick off time for Cup games.|
|Re-arranged games||ASAP||If a game has been rearranged due to a previous postponement, the home club should contact the Fixtures Secretary with new details ASAP, as well as the opposition.|
|Match Results||By 1700hrs on match day||Match results must be sent in by Managers/Team Admins by responding to the Full-Time SMS.
Development Games for U7 - U11 will not be published but results must be reported.
|Match statistics||By 1800 hrs on match day||Both teams must complete match statistics on Full-Time:
Referee mark (out of 100)
Subs (those who were subs at kick-off)
Goal scorers (mandatory for U12- U16, optional U7-U11)
Own goals (if any)
|Match Reports||By 1800 hours every Sunday||A match report is optional.
Either team can submit a match report.
A match report is a brief description of the match, including highlights, goals (see note), great play, etc, for both sides.
NOTE: under FA rules, only match reports for U12-U16 games can contain details of goals, scores and anything that points to the result of the game.
|All the above must be read in conjunction with the match day rules detailed in the League Handbook|
Severe weather advice
The first thing to remember is that player safety is paramount when deciding whether to play a game or to postpone it. The decision as to whether the pitch is playable or not is firstly down to the Council or to the groundsman if a private pitch. In the event that the Council close their pitches down the League Fixtures Secretary will send out notification as soon as he is made aware of this. Please do let the League Fixtures Secretary know if you receive any notifications of this nature.
The only other person who can postpone a game is a registered referee or the appointed referee for the game. If the game is in doubt, you must contact the appointed referee and try and arrange a pitch inspection. We have no problem with the inspection being carried out by a referee affiliated to the home Club as long as he or she is registered with the FA and will send confirmation of reason for the pitch being unfit to the League Fixtures Secretary.
As soon as the decision has been made to declare a pitch unfit, the home club must contact the away club and ask them if they have a pitch available. The game must be switched if a pitch is available at the same kick off time as was originally planned. The only reason that a switch will not be compulsory is in the event of a last minute postponement and there is a considerable distance to travel. We will use common sense in these type of situations.
If a team refuses to switch then the game may be awarded to the opposition, but the Disciplinary Committee will make the decision based on the above paragraph.
In no event should a manager postpone the game and then contact the referee to tell him/her that it is off!
Don't forget that frosty pitches often clear up by 11.00 or 11.30 so the game should be delayed to allow a defrost. We don't expect young children to stand outside for an hour if the conditions are really bad. Again, common sense must be used.
In extreme situations, e.g. roads and pitches are covered in snow/ice, then the League may decide on a blanket postponement covering the entire league, and clubs will be notified accordingly. In this case, postponement notices from clubs are not required.